Is a proforma invoice the same as a final invoice?

No, it's a preliminary document sent before a sale is finalized — often for customs, trade financing, or securing commitment — and shouldn't be used for actual accounting purposes as a completed sale.

When is a proforma invoice typically used?

Common cases include international shipments needing customs documentation, or a buyer needing formal pricing details to arrange financing before the sale is confirmed.

Does it need to be clearly labeled as "proforma"?

Yes, clear labeling avoids it being mistaken for a final, payable invoice by the recipient or their accounting system.

Does Proforma Invoice Generator upload my files to a server?

No. Proforma Invoice Generator runs entirely in your browser using on-device processing, your files never leave your device.

Proforma Invoice Generator

Create a proforma invoice PDF with line items and tax.

Runs in your browser

Template

Accent color

Logo (optional)

Proforma Invoice number

Date

From

Bill To

Line items

Tax rate (%)

Notes

Subtotal0.00

About this tool

A proforma invoice is sent before a sale is finalized — often for international trade, customs documentation, or securing payment commitment before delivery — and it needs to look like a real invoice while being clearly marked as preliminary, not a final bill. This tool creates a proforma invoice PDF with line items and tax, properly formatted for the pre-sale documentation role it's meant to serve.

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