What should a purchase order include at minimum?

The items and quantities ordered, agreed pricing, delivery expectations, and both your business's and the supplier's details.

Does a purchase order function as a contract?

It's generally treated as a binding order once the supplier accepts it, though the specifics depend on any broader agreement already in place between you and the supplier.

Can I reference a PO number for tracking?

Yes, including a unique PO number is standard practice, letting both sides reference the same order across later invoices and communication.

Does Purchase Order Generator upload my files to a server?

No. Purchase Order Generator runs entirely in your browser using on-device processing, your files never leave your device.

Purchase Order Generator

Create a purchase order PDF for a supplier.

Runs in your browser

Template

Accent color

Logo (optional)

Purchase Order number

Date

Buyer

Supplier

Line items

Tax rate (%)

Notes

Subtotal0.00

About this tool

A purchase order is the formal record a business sends a supplier to authorize an order — item, quantity, agreed price — and without one, order details end up scattered across emails and phone calls instead of one document both sides can reference. This tool creates a purchase order PDF for a supplier, giving you a clear, formal record of exactly what was ordered and agreed to.

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